RULES OF BRIGHTON AND HOVE ARCHAEOLOGICAL SOCIETY
(Adopted 6 December 1996)
(Amendments adopted 12.12.03*, 8.12.06** and 12.12.08#)
The Society shall be called "Brighton and Hove Archaeological Society".
The object shall be to promote the study of archaeology and local
history and to ensure the proper recording and preservation of local
antiquities and relics.
The officers of the Society shall be President, the immediate Past
President, Honorary Treasurer, Honorary Secretary, and the Honorary
Assistant Secretaries as may be required, and the Editor of the
Society's Newsletter, all of whom shall be members of the Society.
All Officers except the immediate Past President shall be elected
annually at the Annual General Meeting and shall be eligible for
re-election except that the President shall not hold office for more
than three consecutive years.
The affairs of the Society shall be managed by a committee (with
powers to delegate) consisting of the Officers named in Rule 3. And
not more than three other elected members. Elected members may not
remain on the Committee more than three years without standing for
re-election at the Annual General Meeting. The Committee may fill
casual vacancies amongst the Officers or Committee from members of
the Society; persons so appointed shall hold office until the
following Annual General Meeting. The Committee shall elect a
Chairman who shall preside at its meetings. The Committee may set up
such sub-committees as may be deemed desirable. Seven shall form a
quorum at Committee meetings. Meetings shall be held as required by
agreement of the Chairman and Hon. Secretary and not less frequently
than four times a year.
The Committee shall have the powers to co-opt up to three members of
the Society for specific duties until the following Annual General
Meeting, to which such duties shall be reported.
In furtherance of the objects but not otherwise the Executive
Committee may exercise the following powers:
(1) Power to raise funds and to invite and receive contributions
provided that in raising funds the Executive Committee shall not
undertake any substantial permanent trading activities and shall
conform to any relevant requirements of the law;
(2) Power to co-operate with other charities, voluntary bodies and
statutory authorities operating in furtherance of the objects or of
similar charitable purposes and to exchange information and advice
(3) Powers to establish or support any charitable trusts,
associations or institutions formed for all or any of the objects;
(4) Power to appoint and constitute such advisory committees as the
Executive Committee may think fit;
(5) Power to do all such other lawful things as are necessary for the
achievement of the objects.
6. ANNUAL REPORTS
The Committee shall publish an Annual Report which shall include a
statement of accounts and other information on the Society consistent
with the recommendations of the Charity Commissioners. The Report
shall be sent to all members of the Society at least 14 days before
the Annual General Meeting.
Applications for membership shall be made to the Hon. Assistant
Secretary (Membership) and shall be reported to the Committee at its
next meeting for approval. The Committee may at its absolute
discretion accept or reject any application for membership (or
renewal of membership) without assigning any reason.
8. CLASS OF MEMBERSHIP AND SUBSCRIPTIONS**
There shall be the following classes of membership:
Associate Members - Full time students at school, college or university
Honorary Members - Persons who have rendered significant service to
the Society and who shall be elected at an Annual General Meeting.
The Committee shall set the rates of annual subscription for the
Ordinary and Associate members. Subscriptions shall be payable on
application and thereafter on 1st October in each year. New members
shall pay the full annual fee regardless of the time of year they
join. However if they join within the last three months of the year,
then they will not have to pay again at the next renewal date, but
will continue to be a member until the following renewal date, giving
them at most 15 months' membership for their first payment.
The money and other assets of the Society shall be applied in
furthering the objects of the Society and not for any other purpose
but this shall not prevent the payment to members of the Committee or
any sub-committee of reasonable out-of-pocket expenses.
The Treasurer shall keep proper records of the Society's financial
affairs and shall report regularly to the Committee.
Annual accounts shall be prepared to each September 30th. The
accounts shall be scrutinised by one or more members appointed at the
Annual General Meeting.
The Society shall open and maintain a bank account or accounts in the
name of the Society with such bank or banks as the Committee shall
from time to time select. Every account shall be under the control of
the Committee. Cheques must be signed by the Hon. Treasurer and by
one other member of the Committee.
The Committee shall have power to invest the funds of the Society in
any interest bearing deposit account available to Trustees under
parts I or II of the first schedule of the Trustees Investment Act 1961.
If upon dissolution of the Society there remains after satisfaction
of all debts and liabilities any property whatsoever the same shall
not be paid or distributed among members of the Society but shall be
given or transferred to some other charitable institution having
objects similar to those of the Society.
11. MEETINGS AND EXCURSIONS
The Committee may arrange and approve programmes of ordinary meetings
and excursions. Programmes shall be issued to members at convenient
intervals and members may be requested to produce them at meetings as
proof of current membership. Members may bring guests to such events
subject to any rules which the Committee may make. Members of the
public may attend lectures and such other functions as the Committee
may determine. The Committee shall approve charges which may be
differential rates for admission to meetings or other events; and
such charges shall be suitably advertised.
12. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held in December for the purpose
of receiving the Annual Report, electing Officers and Committee
members, approving the statement of accounts and transactions and any
other business of which at least 14 days notice shall be given.
13. SPECIAL GENERAL MEETING
A Special General Meeting of which at least 14 days notice shall be
given, specifying the reason for the meeting, shall be called by the
Hon. Secretary on the instructions of the Committee or at the written
request of any 25 members.
14. MEETING CHAIRMAN
The Chair of the Annual General Meeting or Special or ordinary
meetings shall be taken by the President or in his absence by the
Immediate Past President, or the Chairman of the Committee, the Hon.
Treasurer or the Hon. Secretary in that order.
15. CHANGE TO RULES AND PUBLICITY
(1) Subject to the following provisions the rules may be altered by a
resolution passed by not less than two thirds of the members present
and voting at a general meeting. The notice of general meetings must
include notice of resolution, setting out terms of the alteration proposed;
(2) No amendment may be made to clause 1 (the name of the charity),
clause 2 (the object clause), clause 9 (the dissolution clause) or
this clause without the prior consent in writing of the Commissioners;
(3) No amendment shall be made which would have the effect of making
the charity cease to be a charity at law;
(4) The Committee should promptly send to the Commissioners a copy of
any amendments made under this clause;
(5) Following any major revision the rules shall be reprinted and
copies shall be made available, on request, to members and members of
16. OTHER MATTERS
All matters not specifically dealt with in these rules shall be
decided by the Committee; and, if material, shall be reported to the
next ensuing General meeting.